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The DOS 1246 form is an essential document for security guards in New York State seeking to renew their registration. This form not only requires personal information, such as your name and address, but also mandates the disclosure of any significant changes in your legal status since your last application. Have you been convicted of a crime? Is there a pending criminal charge against you? These questions are crucial, as they help ensure that only qualified individuals maintain their licenses. Moreover, the form emphasizes the importance of completing mandatory training, including both on-the-job and annual in-service training, before submission. A fee of $25 is required for processing, and it's vital to submit the form before your current registration expires to avoid any interruptions in your ability to work. Additionally, a Child Support Statement is a necessary component, reflecting the state's commitment to enforcing support obligations. Failing to adhere to these requirements could result in delays or even the need to reapply entirely. Understanding these aspects can make the renewal process smoother and help maintain compliance with state regulations.

Key takeaways

  • Understand the Purpose: The DOS 1246 form is essential for renewing your security guard registration in New York State.
  • Complete All Sections: Ensure you answer every question on the application. Incomplete forms may delay processing.
  • Update Your Information: Check the preprinted details at the top and make any necessary changes, especially your address or name.
  • Mandatory Child Support Statement: You must complete this section, even if you do not have children or a support obligation.
  • Training Compliance: Verify that all required training courses are completed and documented before submitting your renewal.
  • Sign the Affirmation: By signing, you confirm that the information provided is true. This is a legal requirement.
  • Payment Details: Include the $25 nonrefundable fee via check, money order, or credit card. Ensure your payment method is valid.
  • Timely Submission: Submit your renewal before the expiration date. Delays may result in having to reapply and requalify.

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Documents used along the form

When renewing your security guard registration with the DOS 1246 form, you may need to submit additional documents to ensure a smooth process. Below is a list of forms and documents that are often required alongside the DOS 1246.

  • Child Support Statement: This document confirms your status regarding child support obligations. It’s mandatory in New York State and must be completed regardless of whether you have children.
  • Motor Vehicle Bill of Sale: Completing the californiadocsonline.com/motor-vehicle-bill-of-sale-form/ is essential for documenting the transfer of ownership of a vehicle, ensuring all details are accurately recorded for a smooth transaction.
  • Proof of Name Change: If your name has changed since your last application, you’ll need to provide documentation such as a marriage certificate or a court order.
  • Training Certificates: Certificates proving completion of required training courses must be submitted. This includes the 16-hour On-The-Job training and the 8-hour Annual In-Service training.
  • Criminal Record Disposition: If you have been convicted of a crime since your last application, you must provide the court disposition as part of your renewal.
  • Accusatory Instrument: If there are pending criminal charges against you, include a copy of the accusatory instrument, such as an indictment or complaint.
  • Payment Authorization Form: If you choose to pay by credit card, this form will need to be filled out with your credit card information and signature.
  • Current ID Card: If you have a valid NYS Driver License or Non-Driver ID, include a copy as it may be used for your photo ID card.
  • Renewal Notice: The original renewal notice must be mailed with your completed application and payment to ensure it is processed correctly.

Gathering these documents ahead of time can help avoid delays in your renewal process. Make sure to double-check each requirement to ensure everything is in order before submission.

Dos and Don'ts

When filling out the DOS 1246 form for security guard renewal, it's important to follow specific guidelines to ensure a smooth process. Here are seven things you should and shouldn't do:

  • Do answer all application questions completely. Incomplete applications may be delayed or rejected.
  • Do check the preprinted information for accuracy and make necessary changes in ink.
  • Do provide proof of any name changes, such as a marriage certificate or court order.
  • Do submit your Child Support Statement, even if you have no obligations.
  • Do ensure all required training courses are completed and documented before submission.
  • Don’t alter or erase any information on the form, as this may lead to rejection.
  • Don’t forget to sign the application and include your payment to avoid processing delays.

Following these guidelines will help ensure your application is processed efficiently and without unnecessary complications. If you have any questions, don’t hesitate to reach out to the Division of Licensing Services for assistance.

Common mistakes

Filling out the DOS 1246 form can be a straightforward process, but many individuals make common mistakes that can lead to delays or complications in their security guard renewal applications. Understanding these pitfalls can help ensure a smoother experience.

One frequent error occurs when applicants fail to provide accurate information about their criminal history. The form explicitly asks whether the applicant has been convicted of a crime or offense since their last application. Neglecting to disclose this information, even if it seems minor, can lead to serious consequences. It is essential to be honest and thorough, as any discrepancies may result in penalties or denial of the application.

Another mistake is related to the Child Support Statement. Many applicants overlook this requirement, assuming it does not apply to them. However, every individual must complete this section, regardless of whether they have children or any support obligations. Failing to do so can not only delay the application but may also lead to license suspension if the applicant is found to be in arrears.

Additionally, some applicants do not verify the training requirements before submitting the form. The DOS 1246 specifies that certain training courses must be completed and documented. If any required training is missing, the application will not be processed. It is crucial to check that all training dates are accurately recorded on the form to avoid unnecessary delays.

Another common oversight involves the signature section. Applicants sometimes forget to sign the affirmation, which certifies that the information provided is true and correct. Without a signature, the application cannot be processed. It is advisable to double-check that all necessary signatures are in place before submission.

Furthermore, individuals often neglect to update their personal information, such as a change of address or name. The instructions on the form emphasize the importance of notifying the Division of Licensing Services about any changes. Failing to do so can result in missed communications regarding the renewal process, which can lead to complications.

Lastly, applicants sometimes submit payment incorrectly. Whether paying by check, money order, or credit card, it is vital to ensure that the payment method is properly completed. Incomplete or incorrect payment information can lead to processing delays or rejection of the application.

In summary, attention to detail is crucial when filling out the DOS 1246 form. By avoiding these common mistakes, applicants can facilitate a smoother renewal process and ensure that they remain compliant with the requirements for maintaining their security guard registration.

File Characteristics

Fact Name Description
Form Purpose The DOS 1246 form is used for renewing a security guard registration in New York State.
Fee Amount A non-refundable fee of $25.00 is required for processing the renewal application.
Training Requirement Applicants must complete mandatory training before renewal, including specific courses based on their employment duration.
Child Support Statement New York State law requires applicants to disclose their child support obligations as part of the application.
Criminal History Disclosure Applicants must disclose any criminal convictions or pending charges since their last application.
Governing Law This form is governed by New York State General Obligations Law and Penal Law.

Form Sample

SECURITY GUARD RENEWAL

SEE INSTRUCTIONS ON BACK

 

 

 

 

 

PRINT ANY CHANGES IN INK IN THIS AREA

 

Unique ID Number

YOUR NEW LAST NAME

FIRST NAME

Ml

SUFFIX

$25.00

 

 

 

 

 

 

 

Fee Due

NEW HOME STREET ADDRESS (NUMBER STREET)

NEW HOME STREET CONTINUED

Current Term Expires:

1)Yes 0 No [i

2)i-7 No f

Yes LJ

3)Yes [1 No [i

NEW HOME CITY

STATE ZIP CODE+ 4 CNTY

Since your last application, have you been convicted of a crime or offense (not minor traffic violation), in this state or elsewhere? (If Yes, please enclose court disposition.)

Since your last application has any license, permit, commission, registration or application for a license, permit, commission or registration held by or submitted by you or a company in which you are or were a principal been revoked. suspended, or denied by any state, territory or governmentaljurisdiction or foreign country for any reason? (If Yes, enclose details).

Are there any criminal charges (misdemeanor or felony) pending against you in any court in this state or elsewhere? (If Yes, you must submit a copy of the accusatory instrument e.g. indictment, criminal information or complaint).

Notice:

Prier to renewal you must complete mandatory training (see instructions on reverse side ofform.) Our records show the following training is currently on flJe:

OJT:

Annual Training:

Annual Training:

OJTtraining is required of any guard employed for more than 90 days. If any of the above dates for annual training are missing, you must complete that training prior to submission ofyour renewal form.

Child Support Statement:

By signing this application. I certify that as of the d ate of this application. I am not under an obligation to pay child support OR if I am under an obligation to pay child support, I am not four or more months in arrears in the payment of child support, or I am making payments by income execution or by court agreed payment or repayment plan or by plan agreed to by the parties or my child support obligation is the subject of a pending court proceeding, or I am receiving public assistance or I am receiving public assistance or supplemental security income.

Applicant Affirmation:

I affirm. under the penalities of perjury. that the statements made in this application are true and correct.

In addition. I hereby autl1orize the t�YS Department of State and NYS Departmentof Motor Vehicles to produce an 1D card bearing my OMV photo. understand that DOS and DMV will use my DMV phto to produce all subsequent ID Cards for as long as I maintain my license with the Department of

State.

Applicant Signature

 

 

Date

 

 

 

 

 

 

Complete For Credit Card Payment

 

 

 

Applicant's Unique ID Number:

..-�

Total amount due: $ ________

□ Master Card

 

Applicant's Name:

 

 

 

Please charge to the following credit card:

□ Visa

I

 

I

 

Credit Card NO:

_I�1_1 �II� I___ I I

I

I I I I

I

I I I

Exp. Mo

Yr.

 

 

 

 

 

 

 

Print cardholder's name:

Cardholder's signature:

Date:

DOS -1246 Security Guard (Rev.5/14)

NYS DEPARTMENT OF STATE

DIVISION OF LICENSING SERVICES

PO BOX 5004, G.P.O.

NEW YORK, NY 10087-5004

Instructions:

1Answer all application questions and sign the Affirmation. Your renewal will not be processed without all of this information.

2Check the preprinted information (top left) and enter any changes in the space at right. It is important that you notify this Division of any changes to your residential address so you continue to receive renewal notices and any other notifications pertinent to your registration.

NOTE: If your name has changed (including changes due to marital status), please indicate the changes in the spaces to the right of the preprinted information. You must provide proof of such change of name, e.g., a copy of one of the following:

Court order changing your name Marriage certificate

Driver's license, or a non-driver's ID card Valid passport

Immigration documents

Child Support Statement

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

A Child Support

 

Statement

 

is

mandatory

in

New

York

State

(General

Obligations

Law).

The law requires you

to

complete

this

 

section

-

regardless

of

whether

or

 

not

you

have

children

or

any

support

obligation.

Any

person

who

Is four months

or

more

in

arrears

in

child

support may

be

subject

to

having his

or

 

her

 

business,

professional and driver's licenses suspended. The

 

intentional

submission

of

a false written statement for the purpose of frustrating or

defeating

the

lawful

enforcement

of

support

obligations

is

punishable

under

Section

175.35 of the

Penal Law. It

is

a

class E

felony

 

to

offer

a

false

instrument

 

for

filing

with

a

state or

local government

with the

intent to defraud.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Training Requirements

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

It you are not In compliance with these training requirements, you

 

 

 

may not submit this renewal form.

 

 

 

 

 

 

 

 

 

 

 

 

In order to renew your registration, the required training courses must

 

 

be completed and on file with our office. The reverse side of this

 

 

 

 

application displays your training currently on file wtth our office. The

 

 

 

following courses are required:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

16-Hour On-The Job(OJT) - renewal form must display date if

 

 

 

 

 

employed for over 90 days.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8-Hour Annual In-Service - must be completed within each

 

 

 

 

 

year of your license term; renewal form must display two

 

 

 

 

 

 

completiondates

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

If registered with our office to carry a firearm, you mustalso complete:

 

 

 

8-Hour Annual Firearms Course - must be completed each

 

 

 

 

 

calendar year; renewal form must display two completion dates

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Photo ID Card

 

 

 

 

Warning:

The

Department

of

State will not accept documents with

 

 

 

 

 

alterations

or

 

erasures. Presentation

of

 

fraudulent

documents

may

also

Your photo ID card

will be produced by the

NYS Department of

Motor

 

result

in criminal prosecution.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Vehicles using the image on file in their office.

If you have a valid NYS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3

Mail

this

completed,

signed.

original

renewal

notice

wrth

your

$25

Driver License or

Non-Driver ID with photo,

please read the

section

"InformedConsent" on the reverse side of this notice, sign and date tt.

 

nonrefundable

fee.

You may pay by check or money order made

 

 

 

 

 

 

 

payable

to

the

NYS

Department

of

 

State

or

charge any fee

to

Failure to adhere to these instructions will delay

 

 

MasterCard

or

Visa.

A

$20 fee

will

be

charged

for

any

check

 

 

issuance of your new registration.

 

 

-·----------------------

returned by your bank.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-----------------

 

 

 

--------------------

 

 

Please fold here to ensure the address below * * * DO NOT CUT - PLEASE RETURN

Security Guard Renewal Application

DO NOT DELAY: You cannot work as a security guard if you do not renew your registration by the expiration date of your current registration. Additionally if you do not renew your registration within 6 months after the expiration of your current registration, you will have to reapply and requalify.

appears in the window of the return envelope.

 

ENTIRE FORM FOR PROCESSING * * *

 

 

Questions?

Contact

the Division

of

Licensing

Services

at

(518)

474-7569. Please

reference

your Unique ID Number in all communications.

NYS DEPARTMENT OF STATE

DIVISION OF LICENSING SERVICES

PO BOX 5004, G.P.O. NEWYORK, NY 10087-5004