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Saps 520 Template

The SAPS 520 form is a crucial document used by individuals and companies in South Africa to apply for various types of permits related to the import and export of firearms. This application encompasses multiple permits, including those for permanent and temporary imports or exports, as well as in-transit permits for personal use. Understanding the specifics of the SAPS 520 form is essential for ensuring compliance with the Firearms Control Act and facilitating the legal movement of firearms across borders.

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The SAPS 520 form serves as a crucial document for individuals and companies seeking to apply for various types of permits related to firearms in South Africa. This form encompasses applications for multiple import or export permits, permanent import or export permits, temporary import or export permits, and in-transit permits specifically for personal use. It is governed by specific sections of the Firearms Control Act of 2000, ensuring that all necessary legal requirements are met. The form requires detailed information about the applicant, including personal identification details, contact information, and marital status. For companies, it necessitates the inclusion of business-related data, such as the registered name and contact details of a responsible person. Additionally, the SAPS 520 form collects essential information regarding the firearms involved, including their type, make, and serial numbers, as well as details about any ammunition being transported. Understanding the nuances of this form is vital for compliance with South African firearm regulations, making it an essential resource for those involved in the import or export of firearms.

Key takeaways

When filling out and using the SAPS 520 form, keep these key takeaways in mind:

Ensure Accuracy: Double-check all personal information and details related to the firearm. Any errors can lead to delays or rejection of your application.
Understand Permit Types: Familiarize yourself with the different types of permits available, such as multiple import/export, temporary, and in-transit permits, to select the one that best fits your needs.
Provide Complete Information: Fill out all required sections thoroughly. Missing information can result in requests for additional details, prolonging the approval process.
Follow Submission Guidelines: Adhere to the instructions for submission carefully, including where to send the form and any supporting documents required for your application.

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Documents used along the form

The SAPS 520 form is an important document used for various firearm permits in South Africa. When applying for a permit, several other forms and documents may also be required to support the application. Here is a list of commonly used forms and documents that often accompany the SAPS 520.

SAPS 86: This form is used to register firearm applications. It includes details about the application and is crucial for tracking the status of the permit.
Competency Certificate: This document proves that an individual is competent to possess a firearm. It is often required for the SAPS 520 application.
Proof of Residence: Applicants may need to provide a document that verifies their residential address. This could be a utility bill or a lease agreement.
Identity Documents: A copy of the applicant's identity document or passport is necessary to confirm their identity and eligibility for the permit.
Firearm Owner's Declaration: This declaration states that the applicant is the legal owner of the firearm(s) listed in the application.
Transporter’s Permit: If the application involves transporting firearms, a permit for the transporter may be required, detailing the route and duration of transport.
Texas Prenuptial Agreement Form: To protect your interests before marriage, consider utilizing the necessary Texas prenuptial agreement template for clear asset division plans.
Letter of Intent: This letter outlines the reason for the import or export of the firearm and may be necessary for certain types of permits.
Business Registration Documents: For companies applying for permits, documents proving the business's registration and legal status may be required.

Having these forms and documents ready can help streamline the application process for the SAPS 520. It's essential to ensure that all required paperwork is completed accurately to avoid delays in obtaining the necessary permits.

Dos and Don'ts

When filling out the SAPS 520 form, careful attention to detail is crucial. Here are seven important dos and don'ts to guide you through the process.

Do read the entire form thoroughly before starting to fill it out.
Do provide accurate and complete information in all required fields.
Do double-check your identification numbers for accuracy.
Do ensure that you sign the form where indicated.
Don't leave any mandatory fields blank; this could delay your application.
Don't use abbreviations or shorthand that could lead to misunderstandings.
Don't submit the form without making a copy for your records.

Common mistakes

Completing the SAPS 520 form can be a straightforward process, but several common mistakes can lead to delays or rejections. Understanding these errors can help applicants submit their forms accurately and efficiently.

One frequent mistake is not providing complete personal information. Applicants often forget to fill in all required fields, such as their full names, identification numbers, or contact details. Each section is important, and missing information can lead to an incomplete application, which may be rejected outright.

Another common issue is incorrect identification type selection. Applicants must indicate whether they are using a South African ID or a passport. Failing to mark the correct option can create confusion and may result in processing delays.

In addition, many applicants overlook the requirement to provide a valid postal address. This address is essential for communication regarding the application. If the postal address is omitted or incorrect, it could prevent the applicant from receiving important updates or approvals.

Some applicants mistakenly assume that their marital status is optional. However, this information is required. Not indicating marital status can lead to complications, especially if the application involves a spouse or partner.

Another error involves the submission of outdated or incorrect documentation. Applicants must ensure that any identification or competency certificates are current. Submitting expired documents can lead to immediate rejection of the application.

In the section regarding the details of the current owner of the firearm(s), applicants often forget to include the full name and identification details. This section is crucial for verifying ownership and must be filled out accurately to avoid complications.

Additionally, applicants may neglect to specify the type of permit they are applying for. The form requires an indication of whether it is a multiple import/export permit, temporary permit, or another type. Failing to select an option can cause confusion during processing.

Another mistake is not adhering to the specified format for dates. The form may require dates in a particular format, such as DD/MM/YYYY. Ignoring these guidelines can result in errors that delay the application process.

Lastly, many applicants fail to sign the form in the designated areas. A signature is essential to validate the application. Without it, the application cannot be processed, leading to unnecessary delays.

By being aware of these common mistakes and taking care to avoid them, applicants can enhance their chances of a smooth application process for the SAPS 520 form.

File Characteristics

Fact Name	Description
Form Title	SAPS 520 is the application form for various import and export permits related to firearms.
Governing Law	The form is governed by Sections 73(2), 74, 76, 77, 78, 80, 81, and 82 of the Firearms Control Act, 2000 (Act No 60 of 2000).
Types of Permits	The form can be used to apply for multiple import or export permits, import permits, export permits, in-transit permits, and temporary import or export permits.
Applicant Types	Both individuals and companies can apply using the SAPS 520 form.
Official Use Sections	The form contains sections for official use by the police station where the application is captured and received.
Personal Information Required	Applicants must provide personal details, including identification type, name, address, and contact information.
Spouse/Partner Information	If applicable, details of the applicant's spouse or partner must also be included in the application.
Transporter Details	For in-transit permits, information about the transporter, including their name and method of transport, must be provided.
Firearm Details	Applicants must list specific details about the firearms, including type, action, calibre, and serial numbers.
Validity Period	For certain permits, applicants must specify the validity period, including start and end dates.

Form Sample

SAPS 520

SOUTH AFRICAN POLICE SERVICE

APPLICATION FOR MULTIPLE IMPORT OR EXPORT PERMIT/ PERMANENT IMPORT OR EXPORT PERMIT/TEMPORARY IMPORT OR EXPORT PERMIT/IN-TRANSIT PERMIT FOR PERSONAL USE (Individuals and companies)

S e c tion 73(2), 74, 76, 77, 78, 80, 81 and 82 of the Firearm s C ontrol Act, 2000 (Act No 60 of 2000)

OFFICIAL DATE STAM PA.FOR OFFICIAL USE BY THE POLICE STATION

WHERE THE APPLICATION IS CAPTURED

Application reference N o

DATE RECEIVED

B.	FOR OFFICIAL USE BY POLICE STATION WHERE APPLICATION IS RECEIVED

Province

Area

Police station

Component code

Firearm applications register reference num berSAPS 86 N OYEAR

C .FOR OFFICIAL USE BY THE DECIDING OFFICER

1 Outstanding/Additional information required

2 Persal number

4 Signature of police official

5 Name in block letters

6Application for a permit approved (Indicate w ith an X)

7 Persal number

Date

9 Signature of deciding officer	1 0 O fficer code	1 1 Name in block letters
1 2 Application for a permit refused (Indicate w ith an X)	1 3 Reason(s) for refusal

1 4 Persal number

1 5 Date

Page 1 of 10

								SAPS 520
1 6 Signature of deciding officer			1 7 O fficer code	1 8	Name in block letters
D.			TYPE OF PERMIT (In dic a te w ith an X)
1	2		3	4		5
Multiple import or	Import permit		Export	In-transit		Temporary import
export permit			permit	permit		or export permit
E.			PARTICULARS OF APPLICANT
1
NATURAL PERSON’S DETAILS
2
Type of identification (Indicate w ith an X)
2.1	Passport
SA ID	Passport
3				-			-	-
Identity number of natural person				-			-	-
4
Passport number of natural person
5						6
Surname						Initials
7
Full names
8	-		-	9		10	Male	Female
Date of birth	-		-	Age		G ender	Male	Female
11
Residential address
						12
						Postal Code
13
Postal address
						14 Postal Code
15			16
T rade or profession			If self-employed, specify
17
Name of employer/company
18
Business address
						19
						Postal Code
20	20.1	(	)	20.2	(	)
T elephone number	Home	(	)	W ork	(	)
20.3				21	(	)
Cellphone number				Fax	(	)
22
E-mail address

M arital status (Indicate w ith an X)

Single

Married

Divorced

W idow

W idower

O ther (specify)

PART ICULARS OF APPLICANT’S SPOUSE/PART NER (If applicable)

25.1

Type of identification (Indicate w ith an X)

25.1.1	Passport
SA ID
25.2		-	-	-
Identity number of spouse/partner

25.3

Passport number of spouse/partner

25.4

Full Name and Surname

JURISTIC PERSON’S DETAILS

Page 2 of 10

11.3

SAPS 520

Registered company name

Trading as name

FAR number

Postal address

							31
							Postal Code
Business address
							33
							Postal Code
Business telephone number	34.1	(	)	34.2	(		)
Business telephone number	W ork	(	)	Fax	(		)
E-mail address
RESPONSIBLE PERSON’S DETAILS
Responsible person (full name and surname)
T ype of identification (In dic a te w ith an X)				SA citizen		Non-SA citizen with permanent residence*
Identity number of responsible person					-		-	-
Passport number of responsible person
Cellphone number
Physical address
							43
							Postal Code
Postal address
							45
							Postal Code
T ype of competency certificate (If applicable)
Date of issue	-		-	48			-	-
Date of issue	-		-	Expiry date			-	-
F.	PARTICULARS OF THE CURRENT OWNER OF THE FIREARM(S)
NATURAL PERSON’S DETAILS
Surname							3
Surname							Initials
Full names
Identity number of natural person					-		-	-
Passport number of natural person
Residential address
							8
							Postal Code
Postal address
							10
							Postal Code
T elephone number	11.1	(	)	11.2		(	)
T elephone number	Home	(	)	W ork		(	)
Cellphone number				12		(	)
Cellphone number				Fax		(	)

E-Mail address

JURISTIC PERSON’S DETAILS

Registered company name

Page 3 of 10

9.1

SAPS 520

Trading as name

FAR number

Company registration or CC number

Postal address

Postal Code

*In case of a non-SA citizen proof of permanent residence must be submitted.

Business address

			22
			Postal Code
23.1	W ork	23.2	Fax
Business telephone number	W ork		Fax
E-mail address
RESPONSIBLE PERSON’S DETAILS
Responsible person (full name and surname)
T ype of identification (In dic a te w ith an X)		SA ID	Passport number
Identity number of responsible person		-	-	-
Passport number of responsible person
Cellphone number
Physical address
			32
			Postal Code
Postal address
			34
			Postal Code
G .		IMPORT AND/OR EXPORT DETAILS
Country of origin
Country of destination

Port of entry

Port of exit

Reason for permit

In case of a permanent import/export permit, submit the date on which the import/export will take place
Date on which the import/export will take place					Date	-	-
In case of a multiple import or export permit/temporary import or export permit/in-transit permit, submit the following
Period for which permit is required
FRO M	Date	-	-	TO	9.2	-	-
					Date
H.		TRANSPORTER’S DETAILS (C om plete only in the case of an in -transit perm it for business purposes)

FAR number

Page 4 of 10

SAPS 520

Transporter’s name and surname

Transporter’s trading name

Method of transport

T ransporter’s responsible person (name and surname)

6	SA citizen	Non-SA citizen with permanent residence*
T ype of identification (In dic a te w ith an X)	SA citizen	Non-SA citizen with permanent residence*
7		-	-	-
Identity number of responsible person		-	-	-
8
Cellphone number

* In case of a non-SA citizen proof of permanent residence must be submitted.

Page 5 of 10

SAPS 520

9	FRO M	Date	-	-
Validity of the transporter’s permit	FRO M	Date	-	-
	T O	Date	-	-
10
T ransport route

	I.			DETAILS OF FIREARMS
1	1.1	1.2	1.3	1.4	1.5	1.6	1.7
	T ype	Action	Calibre	Model	Make	Frame or receiver	Barrel serial
						serial number	number

DETAILS OF AM M UNITION

2.1	2.1.1	2.1.2	2.2	2.2.1	2.2.2
	Type	Q uantity		T ype	Q uantity

Page 6 of 10

SAPS 520

DECLARATION BY PERSON W HO IS LAW FULLY IN POSSESSION OF THE FIREARM (S)

I hereby declare that the above firearm(s) is/are legally in my possession and that I propose to supply it to the applicant once the necessary permit(s) has/have been obtained and that the particulars of the firearm(s) are correct and accurate.

SIGNATURE OF PERSON CURRENTLY IN POSSESSION

4.1	4.2	-	-
	Date	-	-
	Name of person currently in possession in block letters
4.3	4.4
	Place

Signature of person currently in possession

DECLARATION OF APPLICANT

I am aware that it is an offence in terms of section 120 (9)(f) of the Firearms Control Act, 2000 (Act No 60 of 2000), to make a false statement in this application.

Name of applicant in block letters

Signature of applicant

K .

SIGNATURE OF APPLICANT (Sign only if applicable)
2	Date	-	-
4	Place
(T his section must be completed only if the applicant cannot read or write)
3	Date	-	-
	Date	-	-

Fingerprint designation

Name of applicant in block letters

Place

Right index fingerprint of applicant

PARTICULARS OF POLICE OFFICIAL DEALING W ITH APPLICATION

6.1	6.2
	-
Name of police official in block letters	Persal number of police official
6.3	6.4
Rank of police official in block letters	Signature of police official
7
PART ICULARS OF W ITNESS
7.1	7.2
	-
Name of witness in block letters	Persal number of witness
7.3	7.4
Rank of witness in block letters	Signature of witness
L.	PARTICULARS OF INTERPRETER

(T his section must be completed only if the applicant cannot read or write or does not understand the content of this form .)

Name and surname of interpreter

Identity/Passport number of interpreter

Page 7 of 10

SAPS 520

Residential address

Postal Code

Page 8 of 10

SAPS 520

Postal address

						6
						Postal Code
T elephone number	7.1	(	)	7.2	(	)
T elephone number	Home	(	)	W ork	(	)
Cellphone number				9	(	)
Cellphone number				Fax	(	)
E-mail address
Interpreted from (language)				to
				12		-	-
				Date		-	-
				14
				Place
Signature of interpreter
				16		-
						-
Rank of police official in block letters ( if applicable)				Persal number of police official (if applicable)
M .		PARENTAL CONSENT IN CASE OF A MINOR
	Recommended				Not recommended

Name and surname of parent/guardian

Identity/Passport number of parent/guardian

Comments of parent/guardian

Date

Place

Signature of parent/guardian

Page 9 of 10

SAPS 520

N.	IN CASE OF NOMINEE/AUTHORIZED PERSON

Name and surname of nominee/authorized person

Identity/Passport number of nominee/authorized person

Date

Place

Signature of nominee/authorized person

*** NOTIFICAT ION OF CHANG E OF ADDRESS ***

T he Registrar must be informed of all changes of address/circumstances within 30 days of such changes occurring

O.FOR OFFICIAL USE BY THE DESIGNATED FIREARMS OFFICER/STATION COMMISSIONER

	RECO MMENDAT IO N REG ARDING T HE APPLICAT IO N
Recommended	Not recommended
2
Motivation regarding the application

Date

Name of D esignated Firearms O fficer/Station C ommissioner in block letters

6 Place

Rank of Designated Firearms O fficer/Station C ommissioner in block letters

Signature of Designated Firearms O fficer/Station CommissionerPersal number of Designated Firearms O fficer/Station Commissioner

Page 10 of 10