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Da 1380 Template

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The DA Form 1380 is a vital document for members of the Army Reserve, capturing essential information about individual performance during reserve duty training. This form is specifically designed to record various training activities, ensuring that soldiers receive proper credit for their efforts. It includes key details such as the soldier's name, grade, and assigned organization, along with the dates and hours of training completed. The form serves multiple purposes, from documenting attendance at training events to verifying participation in professional development activities. Additionally, it outlines the responsibilities of different personnel involved in its preparation, including commanding officers and military representatives. By accurately completing the DA Form 1380, soldiers can secure their retirement points and ensure their records reflect their dedication and service. Understanding how to fill out this form correctly is crucial for maintaining accurate military records and receiving the benefits associated with reserve duty training.

Key takeaways

Filling out the DA 1380 form is an essential task for Army Reserve members to ensure proper documentation of their training and duties. Here are some key takeaways to keep in mind when completing and using this form:

  • Timeliness is Crucial: Complete the DA 1380 by the last day of each duty month. This helps ensure that your records are up-to-date and that you receive the appropriate retirement points.
  • Know Who Prepares the Form: Depending on the type of training, different individuals are responsible for filling out the form. For example, the chief of the proponent agency prepares it for training projects, while the commanding officer handles training in an attached status.
  • Understand the Sections: Items like the date, name, and organization are straightforward. However, make sure to accurately fill out the type of duty performed and cite the correct authorization for your training.
  • Accurate Reporting Matters: When detailing your training, include specific dates, hours, and locations. This level of detail ensures that your efforts are recognized and properly credited.
  • Signature Requirements: The form must be signed by an officer who can verify the duties performed. This adds a layer of credibility to your submission.
  • File Appropriately: Once validated by the appropriate authority, ensure the DA 1380 is filed correctly. This is crucial for maintaining your records and ensuring you receive the retirement points you’ve earned.

By following these guidelines, you can navigate the process of filling out and using the DA 1380 form with confidence, ensuring that your training and contributions are properly documented and recognized.

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Documents used along the form

The DA Form 1380 is crucial for documenting individual performance during Reserve Duty Training. However, several other forms and documents often accompany it to ensure proper processing and record-keeping. Below is a list of these related documents.

  • DA Form 1059: This form is used to record academic evaluation reports. It provides a comprehensive overview of a soldier's performance and achievements during training courses, which is essential for future assignments and promotions.
  • DA Form 2-1: The Personnel Qualification Record (PQR) captures a soldier's career history, training, and qualifications. It is essential for tracking a soldier's progress and readiness for duty.
  • DD Form 214: The Certificate of Release or Discharge from Active Duty summarizes a service member's military service. It is critical for veterans to access benefits and services after leaving active duty.
  • DA Form 5500: This form is used for recording body fat content for soldiers who do not meet the Army's height and weight standards. It is important for maintaining physical fitness and readiness.
  • DA Form 31: The Request and Authority for Leave form is used by soldiers to request leave from duty. Proper leave documentation is vital for managing personnel availability and operational readiness.

Each of these forms plays a significant role in the administrative processes surrounding military service. Properly completing and submitting them alongside the DA Form 1380 ensures that all aspects of a soldier's training and performance are accurately recorded and managed.

Dos and Don'ts

When filling out the DA 1380 form, it's essential to follow guidelines to ensure accuracy and compliance. Here’s a list of things you should and shouldn’t do:

  • Do prepare the form by the last day of each duty month.
  • Do include complete designations and addresses for all parties involved.
  • Do check the appropriate box to indicate the type of duty performed.
  • Do ensure all items are filled out accurately, especially items 1-3, 5-8, and 10-12.
  • Do submit the form to the correct pay channel or AHRC for non-paid training.
  • Don’t leave any required fields blank; this can delay processing.
  • Don’t forget to have the responsible officer sign the form before submission.

Following these guidelines will help streamline the process and ensure that all necessary information is included. Proper completion of the DA 1380 form is crucial for accurate record-keeping and retirement points.

Common mistakes

Filling out the DA 1380 form can be straightforward, but many people make mistakes that can lead to delays or issues with processing. One common error is not including the complete address for the records manager in item 4. This information is crucial, as it directs where the form needs to go. Skipping this step can result in the form being returned or lost.

Another frequent mistake involves the date entries in item 9. People often forget to list each duty day separately or fail to use the correct format (MM/DD). This can create confusion about when the training occurred and can affect retirement point calculations. Ensure that each date is clearly noted to avoid complications.

Some individuals overlook the requirement to check the appropriate box in item 9 to indicate the type of duty performed. This may seem minor, but it is essential for categorizing the training correctly. Not checking a box can lead to misunderstandings about the nature of the training and could affect eligibility for certain benefits.

Many people also fail to provide sufficient detail in column d regarding the location and description of the duties performed. Vague descriptions can lead to questions from the reviewing officer, which can delay the processing of the form. It’s best to be specific about what was done and where.

In addition, individuals sometimes neglect to have the form signed by the responsible officer in item 11. This signature is a verification of the duties performed and is necessary for the form to be considered valid. Without it, the form may be rejected, requiring resubmission.

Lastly, not submitting the form on time is a common oversight. The DA 1380 must be prepared by the last day of each duty month. Missing this deadline can result in lost retirement points or delayed pay. To avoid this, set reminders to complete and submit the form promptly.

File Characteristics

Fact Name Description
Purpose The DA Form 1380 is used to record an individual's performance of Reserve Duty Training in the Army Reserve.
Governing Regulation This form is governed by AR 140-185, which outlines the procedures for reporting Reserve training.
Preparation Deadline The form must be prepared by the last day of each duty month to ensure timely processing.
Submission Channels DA Form 1380 is submitted to the appropriate pay channel or to the Army Human Resources Command (AHRC) for non-paid training.
Required Signatures The form must be signed by an officer who has knowledge of the duties performed by the soldier.
Types of Duties It covers various types of duties including equivalent duties performed outside of normal Inactive Duty Training (IDT).
Training Documentation When completing the form, the individual must cite the authorization for the training as specified in AR 140-185.
Retention of Records After validation, the form must be filed according to AR 25-400-2 and submitted to the Soldier's Army Military Human Resource Record (AMHRR).
Retirement Points The form is used to document retirement points earned during training, which can be paid or non-paid.

Form Sample

4. TO: (Records Manager AMHRR) (Include ZIP Code)
(Must be submitted NLT 90 days from performance of duty)
9. THE ABOVE-NAMED SOLDIER PERFORMED
5. LAST NAME - FIRST NAME - MIDDLE INITIAL 6. RANK 7. MOS
8. INDIVIDUAL'S ASSIGNED ORGANIZATION (If different from office of addressee)
5a. DOD ID NO.
OTHER:ATADLEQUIVALENT
DAY MONTH YEAR
HOURS
b.
RETIREMENT
POINTS
c.
PHYSICAL LOCATION OF DUTIES, NATURE OF DUTIES, TRAINING OR INSTRUCTION
d.
(Cite AR 140-185, Table 2-4):
a. DATE
(Check applicable box) DUTIES, TRAINING OR INSTRUCTION ON THE DATES AND FOR THE HOURS INDICATED AS AUTHORIZED BY
10a. SIGNATURE OF INDIVIDUAL
11a. SIGNATURE OF CDR OR UNIT REPRESENTATIVE
VALIDATING APPROVED DUTY
10. TYPED NAME, GRADE AND POSITION OF INDIVIDUAL HAVING KNOWLEDGE OF
DUTIES PERFORMED
11. TYPED NAME, GRADE AND POSITION OF CDR OR UNIT REPRESENTATIVE
VALIDATING APPROVED DUTY
1. DATE (YYYYMMDD)
2. FROM: (Reporting Agency) (Include ZIP Code)
3. ANNIVERSARY YEAR
ENDING DATE (MM/DD)
SUBMITTED TO iPERMS PAY DATA: SUBMITTED NOT APPLICABLE
DA FORM 1380, APR 2025
PREVIOUS EDITIONS ARE OBSOLETE.
APD AEM v1.00ES
ARMY RESERVE
RECORD OF INDIVIDUAL PERFORMANCE OF RESERVE DUTY TRAINING
For use of this form see AR 140-185; the proponent agency is DCS, G-1.
12. FOR RECORDS MANAGER OF INDIVIDUAL SOLDIER'S RECORDS
PAGE 1 OF 2
AUTHORITY:
PURPOSE: This form is used to record Inactive Duty Training (IDT) by troop program unit (TPU) Soldiers, TPU Soldiers attached to another USAR unit, non-unit
Soldiers under the jurisdiction of HRC who are attached for retirement points only performing IDT assemblies when pay is authorized. These records are
created and maintained to manage the member's Army and Army National Guard service effectively, to document historically a member's military service
and safeguard the rights of the member and the Army. See the System of Records Notice A0600-8-104b AHRC Official Military Personnel Record
A0600-8-104b AHRC > Privacy, Civil Liberties, and Freedom of Information Directorate > DOD-wide SORN Article View (defense.gov).
10 USC 10141, Ready Reserve, Standby Reserve, Retired Reserve, placement and Status of member, training categories; Army Regulation 140-185,
Training and Retirement Point Credits and Unit Level Strength Accounting Record.
To the Department of Veteran Affairs to provide information relating to military service, benefits, and pensions.ROUTINE USES:
Voluntary; however, form will not be processed without personnel data on each soldier and nondisclosure may result in non-verification of duty performed.
DISCLOSURE:
PRIVACY ACT STATEMENT
FOR POINTS ONLY
INSTRUCTIONS
Prepare DA Form 1380 by the last day of each duty month, to submit to either the appropriate pay channel or to the Army Human
Resources Command (AHRC) for non-paid duty training utilizing AR 140-185, Table 2-4, to cover the following:
a. Reserve Training outside the normal Inactive Duty Training (IDT) battle assembly.
2. AUTHORIZED APPROVER FOR DUTY.
c. For training in an attached status – by the commanding officer of the unit of attachment.
b. Equivalent or appropriate duties performed by Soldiers assigned/attached to USAR units, Active Component units, or another
service per AR 140-10.
d. For training attachments with another service - the Soldier will complete all items except the signature and then obtain the signature
of the duly authorized official of the unit attachment
e. For all other Reserve training - as directed by the area commander.
3. INSTRUCTIONS FOR COMPLETION
a. Items 1 through 3, 5 through 8, and 10 through 12, self-explanatory.
b. Item 4 (TO:). Enter the complete designation and address of the record manager of the Soldier's records.
c. Item 9. Check the appropriate block to indicate type of duty performed. Cite the documentary authority listed in Table 2-4 of AR
140-185 for the training reported. When the form covers more than one period of duty or training of variable types, list the location,
nature of duties, and training or instruction per duty day.
(a) Exception to the rule for funeral honors for one retirement point per day.
(b) Exception to the rule for preauthorized conferences for one retirement point per day.
(1) Column a. Enter day, month, and year per duty day per month for which duty, training or instruction was performed.
(2) Column b. Enter the total number of hours per duty day in accordance with Table 2-4 of AR 140-185.
(3) Column c. Enter the Paid (P) or Non-Paid (N) code followed by the correlating retirement point credits earned per AR 140-185,
Table 2-4 (Example: “P-1” equals a four hour period paid; “P-2” equals an eight hour period paid; “N-1” equals a four hour period
non-paid; and, “N-2” equals an eight hour period non-paid.) Voluntary Inactive Duty “N-1” equals a two hour non-paid period and
“N-2” equals aggregated eight hour non-paid period.
(4) Column d. Enter location, description of the duties, training, or instruction performed.
d. Item 11. The responsible officer verifying the duty will provide the signed DA Form 1380 to the unit commander or unit
representative validating duty. Units will ensure DA Form 1380s are processed for pay no later than 90 days from the date the duty
was performed. (Example: Duty performed on 21 January 2022, DA Form 1380 must be prepared and submitted to the appropriate
organization NLT 20 April 2022) Nonpaid DA Form 1380 must be prepared and submitted to HRC for IMA/IRR and to the
Readiness Division (RD) for TPU, to award of retirement points no later than 90 days from the date the duty was performed. Units
will process TPU Non-Paid DA Forms 1380s in ePAT in accordance with the Personnel Action Guide (PAG) “T-11-A-8 Process DA
Form 1380 for Retirement Points Only. AHRC points of contact for submission of non-paid IDT actions can be located at
https://www.hrc.army.mil/content/RPMD%20Retirement%20Points%20Team
Units will ensure DA Forms 1380 are submitted to the Soldier's AMHRR (iPERMS) IAW AR 600-8-104 once validated and paid by DFAS or
validated and non-paid retirement points are awarded AHRC will ensure DA Forms 1380 are submitted to the Soldier's AMHRR (iPERMS) IAW
AR 600-8-104 once validated and non-paid retirement points are awarded for Soldiers assigned IRR/IMA. IMA Coordinator will ensure DA
Forms 1380 are submitted to the Soldier's AMHRR (iPERMS) IAW AR 600-8-104 once validated and paid by DFAS.
a. For training projects with prior approval from AHRC per AR 140-1, by the chief of the proponent agency for the project.
b. For attendance at professional or trade convention meetings – by the designated military representative at the meeting or unit
commanding officer authorizing the meeting. Must include itinerary.
f. For Continuing Medical Education (CME) per AR 351-3 in a paid or non-paid status by the commanding officer of the unit with prior
approval.
DA FORM 1380, APR 2025 PAGE 2 OF 2
APD AEM v1.00ES
4. DISPOSITION.
1. WHEN PREPARED.