Da 31 Template

Filling out the DA 31 form correctly is essential for service members requesting leave. Here are some key takeaways to keep in mind:

• Understand the Purpose: The DA 31 form is used to request and authorize leave. It is important to know its role in the leave process.
• Privacy Matters: This form is subject to the Privacy Act of 1974. Handle it with care to protect personal information.
• Accurate Information: Ensure all personal details, such as name, DOD ID, and rank, are filled out accurately. Mistakes can delay your request.
• Leave Types: Familiarize yourself with different leave types, such as chargeable and non-chargeable leave. Select the correct option based on your situation.
• Signature Requirements: The requestor must sign the form. If unavailable, a supervisor may sign on their behalf. This ensures accountability.
• Approval Process: After submission, the supervisor and approving authority must review and sign the form. Approval is necessary before taking leave.
• Keep Copies: Always keep a copy of the completed form for your records. This can be useful for future reference or in case of disputes.

By following these guidelines, you can navigate the leave request process more smoothly. Remember, clarity and accuracy are key.

The DA Form 31, which is used to request and authorize leave, often accompanies several other important forms and documents. Each of these documents serves a specific purpose in the leave process, ensuring that all necessary information is collected and properly processed. Below is a list of commonly used forms alongside the DA Form 31.

• DA Form 3349 - This form is used to document a Soldier's physical profile. It outlines any medical limitations that may affect their ability to perform duties or participate in certain activities, including leave. It helps ensure that leave requests are evaluated with health considerations in mind.
• DA Form 268 - Known as the "Report to Suspend Favorable Personnel Actions," this form is utilized to temporarily suspend favorable actions for Soldiers. It can impact leave requests if a Soldier is under investigation or facing disciplinary actions.
• DA Form 4856 - This is the Developmental Counseling Form. It is used to document counseling sessions between a Soldier and their supervisor. If a Soldier's leave request is related to performance issues, this form may provide context for the request.
• Leave and Earnings Statement (LES) - This document details a Soldier's pay and leave balances. It is essential for verifying available leave days when submitting a DA Form 31, ensuring that requests are within the Soldier's accrued leave limits.
• DA Form 705 - This form records a Soldier's physical fitness test results. If a Soldier is requesting leave for recovery or personal reasons related to fitness, this document may be relevant to their leave justification.
• DA Form 12-99 - The "Request for Leave of Absence" form is used in certain situations where a Soldier needs to request leave for special circumstances, such as family emergencies or personal matters. It complements the DA Form 31 by providing additional context for the leave request.

Understanding these forms can significantly streamline the leave request process. Each document plays a vital role in ensuring that leave is granted fairly and in accordance with regulations. Having all necessary paperwork in order helps facilitate a smooth transition for Soldiers during their time away from duty.

When filling out the DA 31 form, it is important to follow specific guidelines to ensure accuracy and compliance. Below is a list of ten things to do and not to do when completing this form.

• Do provide your full name, including last name, first name, and middle initial.
• Do include your DOD ID number to verify your identity.
• Do specify the type of absence clearly, selecting the appropriate checkbox.
• Do indicate the total number of days requested for leave accurately.
• Do ensure that the leave address is complete, including street, city, state, ZIP code, and phone number.
• Don't leave any fields blank unless instructed to do so.
• Don't forget to sign the form; a signature is required from both the requestor and the approving authority.
• Don't use abbreviations or informal language in the remarks section.
• Don't submit the form without checking for errors or omissions.
• Don't attempt to alter the form or provide false information, as this can lead to serious consequences.

Filling out the DA 31 form correctly is crucial for ensuring that leave requests are processed smoothly. One common mistake people make is failing to provide accurate personal information. This includes the name, DOD ID, and rank. If any of these details are incorrect, it can lead to delays or even denial of the leave request. Double-checking this section can save time and avoid unnecessary complications.

Another frequent error involves incomplete leave dates. Individuals often forget to fill in the "FROM" and "TO" dates accurately. This oversight can create confusion about the duration of the requested leave. It is essential to ensure that the dates align with the number of days requested. Inaccurate date entries may result in a request being returned for correction, which can disrupt planning.

Many applicants also struggle with the selection of the type of absence. The form provides several options, such as chargeable and non-chargeable leave. Selecting the wrong category can have significant implications for how leave is recorded and compensated. Individuals should carefully consider their situation and choose the appropriate type to avoid misunderstandings later.

Lastly, neglecting to obtain the necessary signatures is a common oversight. The DA 31 requires signatures from the requestor, supervisor, and approving authority. Failing to secure these approvals can lead to delays in processing the leave request. It is advisable to ensure all required signatures are obtained before submitting the form to avoid any issues with the leave being granted.